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Advances in Social Sciences Research Journal – Vol. 10, No. 3
Publication Date: March 25, 2023
DOI:10.14738/assrj.103.14316.
Koesnadi, M. (2023 Formulation for the Regulation of The Notary's Function and Role in Electronic General Meetings (GMS) of
Shareholders. Advances in Social Sciences Research Journal, 10(3). 352-361.
Services for Science and Education – United Kingdom
Formulation for the Regulation of The Notary's Function and Role
in Electronic General Meetings (GMS) of Shareholders
Merry Koesnadi
Universitas Kristen Indonesia, Jakarta
ABSTRACT
Legal politics in the era of technological development, makes the legal profession,
especially notaries, must keep up with the times. A notary in carrying out his
position as a Notary utilizes technology to facilitate the implementation of that
position. Notaries as public/state officials have the authority to make authentic
deeds. Notaries in carrying out their profession are required to adapt and keep up
with the times, the goal is to be able to face the challenges of global competition. As
time goes by, of course Science and Technology continues to develop, so that there
are facilities such as internet networks and electronic media that can be used for
two-way communication and make it possible to see each other such as chat,
teleconference, and video conference. GMS (General Meeting of Shareholders) can
also be held via teleconference, considering cost and time efficiency. Law of the
Republic of Indonesia Number 40 of 2007 concerning Limited Liability Companies
regulates things that can be done through teleconference media regulated in Article
77 Paragraph (1) of the PT Law so that it allows shareholders to hold GMS without
having to meet in person and be in one place but can carried out by teleconference
which allows shareholders to see each other and actively interact in meetings. The
method used in this research is normative legal research which is carried out as an
effort to obtain the necessary data related to the problem. The data used is
secondary data consisting of primary legal materials, secondary legal materials,
and tertiary legal materials. In addition, primary data is also used to support
secondary data legal materials. Data analysis was carried out using qualitative
juridical analysis methods. From the results of the research it can be obtained that
the GMS held by teleconference is invalid because it violates the provisions in
Article 16 paragraph (1) letter m UUJN which requires the physical presence of the
parties in the process of preparing an authentic deed so that the strength of proof
of the deed is under the hands as a result of an act which is not in accordance with
Article 16 Paragraph (1) letter m. Notaries in this case have roles and functions
related to cyber notaries. The deed of the GMS was made with a Cyber notary and
the signing is permissible and legally done because in article 77 of the Company Law
it is very clear that it is regulated then, in particular the signature gets legal
protection provided by the ITE Law but the Cyber notary has not been fully
supported by legislation in Indonesia, even though there is a possibility, it cannot
be carried out because it is limited by other laws, so cyber notaries cannot be
implemented legally in Indonesia. There is still a need for specific arrangements
regarding cyber notaries in Indonesia.
Keywords: Electronic GMS, Limited Liability Company, Notary.
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Koesnadi, M. (2023 Formulation for the Regulation of The Notary's Function and Role in Electronic General Meetings (GMS) of Shareholders.
Advances in Social Sciences Research Journal, 10(3). 352-361.
URL: http://dx.doi.org/10.14738/assrj.103.14316
INTRODUCTION
The law on limited liability companies in Indonesia has undergone several changes. Every time
a law is changed, we need to know how the change will affect the legal actions that have been
carried out under the old law. Particularly in the field of limited liability companies, we need to
know how the new law affects limited liability companies that have been established based on
the old law. Henceforth the term Limited Liability Company is referred to as "PT". The Law of
the Republic of Indonesia Number 40 of 2007 concerning Limited Liability Companies or what
is often referred to as the PT Law, is a legal reform regarding the economy, especially in the
trade sector. So, before the Law on PT. Number 1 of 1995, in Indonesia, several provisions in
the Criminal Code apply to limited liability companies, (Weetboek van Koopphandel, S.
1847:23) 1. Because the provisions in the KUHD as far as limited liability companies are no
longer in accordance with economic developments and the business world2, even though there
have been slight changes3, it is deemed necessary to reform the regulations regarding limited
liability companies4. The aim of reforming the regulation of the PT Law is to create laws that
are conducive to national development.
Limited Liability Company is a company whose capital consists of shares and responsibilities
of limited shareholder partners, which are in accordance with the number and percentage of
shares owned. In a Limited Liability Company which is a form of company regulated and
protected by the Criminal Code5. Limited Liability Companies must be established by notarial
deed, with the threat of being illegal if this is not the case6. A Limited Liability Company must
comply with the laws and regulations that govern it and the Articles of Association made at its
establishment and their amendments. Therefore, the Notary has a very important role to serve
1 J. Satrio, Perseroan Terbatas (Yang Tertutup) Berdasarkan U.U. No. 40 Tahun 2007, Bagian
Pertama, Rajawali Pers, Depok, 2020, hlm. 1-2.
2 Yang dibenarkan oleh Sudargo Gautama, Komentar atas Undang-Undang Perseroan Terbatas yang
baru 1995 Nomor 1; perbandingan dengan peraturan lama, hlm. 2.
3 Melalui S, 1938: 276 dan U.U No. 4 Tahun 1971.
4 Bagian menimbang a dan d U.U.P.T No. 1 Tahun 1995: a) bahwa perekonomian nasional yang
diselenggarakan berdasarkan atas demokrasi ekonomi dengan prinsip kebersamaan, efisiensi berkeadian,
berkelanjutan, berwawasan lingkungan, kemandirian, serta dengan menjaga keseimbangan kemajuan dan
kesatuan ekonomi nasional, perlu didukung oleh kelembagaan perekonomian yang kokoh dalam rangka
mewujudkan kesejahteraan masyarakat; d) bahwa Undang-Undang Nomor 1 tahun 1995 tentang Perseroan
Terbatas dipandang sudah tidak sesuai lagi dengan perkembangan hukum dan kebutuhan masyarakat sehingga
perlu diganti dengan undang-undang yang baru.
5 Lihat Pasal 38 Kitab Undang-Undang Hukum Dagang, “Akta perseroan itu harus dibuat dalam
bentuk otentik dengan ancaman akan batal. Para persero diwajibkan untuk mendaftarkan akta itu dalam
keseluruhannya beserta izin yang diperolehnya dalam register yang diadakan untuk itu pada panitera raad van
justitie dari daerah hukum tempat kedudukan perseroan itu, dan mengumumkannya dalam surat kabar resmi.
Segala sesuatu yang tersebut di atas berlaku terhadap perubahan-perubahan dalam syarat-syarat, atau pada
perpanjangan waktu perseroan. Ketentuan-ketentuan pasal 25 berlaku juga terhadap ini. jo Pasal 36 Kitab
Undang-Undang Hukum Dagang, “Perseroan terbatas tidak mempunyai firma, dan tak memakai nama salah
seorang atau lebih dari antara para persero, melainkan mendapat namanya hanya dari tujuan perusahaan saja.
Sebelum perseroan tersebut dapat didirikan, akta pendiriannya atau rencana pendiriannya harus disampaikan
kepada Gubernur Jenderal (dalam hal ini Presiden) atau penguasa yang ditunjuk oleh Presiden untuk memperoleh
izinnya. Untuk tiap-tiap perubahan syarat-syarat dan untuk perpanjangan waktu perseroan, harus juga terdapat
izin seperti itu”.
6 C.S.T. Kansil dan Christine S.T. Kansil, Hukum Perusahaan Indonesia, Pradnya Paramita, Jakarta,
2005, hlm. 92.